Office Services Coordinator

6137

Practice Management
Atlanta
Administrative and Office Services

As CohnReznick grows, so do our career opportunities. As one of the nation’s top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do!   

We currently have an exciting career opportunity to join our Administrative team as an Office Services Coordinator.  This position requires daily, on-site presence in the Atlanta Office.

YOUR TEAM.  

  • Endless opportunities to contribute to the 11th largest professional services firm in the US
  • A unique culture that values collaboration in everything we do
  • A team of professionals driven by a sense of excellence, integrity, commitment to lifelong learning, respect for one another, adaptability, and making a difference
  • A network of 2,700 professionals committed to a diverse and inclusive workplace and giving back to the communities in which we live and work
  • Varied career paths supported by strong professional development programs and resources

WHY COHNREZNICK?  

  • Work-Life Blend: Our team members accrue up to 30 days of PTO depending on their level & take advantage of 17 paid holidays including two weeks off a year when all CR Team members take time off together (July 4th week and Thanksgiving week).  
  • Parental Leave: Our expanded leave is up to 8 weeks following the birth or placement of a child.  
  • Flexibility: Our team members have options of being fully virtual, hybrid or in the office based on theirs and the business needs. All full time or part time CR team members are offered a home office stipend upon onboarding to help them get setup at home.   
  • Diversity & Inclusion: Whether it’s through participation in our Employee Resource Groups such as CR Blac, CR PRIDE, WomenCAN, VMA, CR Green, Raza or AAPI or through CR Cares, our team members give back to the communities they live and work in.   
  • Total Rewards: We offer a competitive annual compensation, annual discretionary performance bonus, referral & client bonuses, spot bonus opportunities, 401k match with profit sharing contributions and incentive and support towards achieving the CPA licensure.
  • Learning & Development: Our team members have access to learning opportunities focusing on technical, leadership, and success skills that support their growth and career advancement, not to mention the necessary resources to meet their compliance needs. 
  • Wellness resources: Our virtual care programs such as Headspace, Spring Health, Prevention Cloud, and Peerfit help support our team members’ mental and physical well-being.  
  • Performance Coach: Each CR Team member is aligned to a Performance Coach who will support them in establishing their goals and provide guidance and support along their career path of choice.   
  • The CR Friend: Your CR Friend will serve as a familiar face when you first join the firm and is someone you can always reach out to.  

YOUR ROLE.   

Responsibilities include but not limited to:  

  • Frontline contact for employee and guests; greeting and assisting visitors, vendors clients and new hires to the office
  • Contacting and escorting outside vendors around the office as they perform maintenance service and repair (TV, plants, coffee stations, etc.)
  • Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate
  • Monitor Office Services mailbox for general business support needs and requests
  • Communicating with facility management on any office repairs and maintenance as needed; submits service tickets in building property management system; inform building security regarding visitor access to the building
  • Knowledge of reservation system and assisting employees with workplace seating
  • Attending to general issues and fixing simple problems; including IT support matters
  • General administration work such as operate copy/scanner, prep work for scanning and, print and bind projects, as needed (Financial Services)
  • Management of assigned lockers
  • Create and send Certified/FedEx
  • Ordering of stationery and financial covers
  • Process Daily Check Deposits
  • Employee expense reports – review/approve
  • Notary Public (we will certify)
  • Assist with monitoring and processing requests in the E-file inbox as needed
  • Reviews, codes, and processes vendor invoices
  • Review and post employee expense reports
  • Financial Statements for Quality Control – Printing, binding, and sending to clients
  • Gather Marketing/Recruiting supplies
  • Scanning 1040 client documents
    • Client tax information that is mailed in is put in blue scanning folder. Prepare cover page for documents. The next step is to insert the scanning sheets (next bullet).  Once completed the firm flow is routed to HOLM Upfront Scanning and put in the 1040 scanning bin in the workroom.  This will be picked up and scanned.  Once scanned the firm flow is routed to PARS Upfront Scanning for the creation of the Caseware file. 
  • Insert 1040 Scanning Sheets
    • Identify 1040 client documents with the ability to insert the correctly colored target sheets in the appropriate spots to be scanned and uploaded to CaseWare.
  • Answer phones and route voicemail to respective employees; including e-fax
  • Coordinates and/or schedules internal and external meetings
  • Arrange in-house trainings, reserve/manage meeting room availability, coordinate attendees, and arrange meal service
  • Assists with planning, organizing, and facilitating office events
  • Catering (including dietary restrictions) and replenishing of snacks; setup assistance with social events and food deliveries; purchasing and inventory supply
  • Retrieve mail and packages daily, sort mail, delivery of certified, checks, scan, and email other mail to appropriate parties
  • Assists with ordering general office supplies, pantry supplies, toners, letterhead and as needed; maintain office and kitchen inventory as it arrives
  • Operates manual and electrical mailing equipment; run mail thru Postage Meter
  • Daily maintenance of copiers and printers, including toner, paper supplies and scheduling service as needed; schedule service, change toner, order toner for printers/copiers
  • Arrange for courier service as needed
  • Clean coffee machines on daily/weekly basis
  • Running errands (bank deposits) and making deliveries around the office or to external parties
  • Oversee general activities and maintain general upkeep of office; ensure office cleanliness of office premises
  • Report any updates or pertinent issues that need addressing to the Senior Operations Manager and assists with special projects
  • Handling a variety of day-to-day office and clerical tasks; ad hoc administrative duties

YOUR EXPERIENCE.   

The successful candidate will have:  

  • Minimum 5+ years of reception/concierge work experience required
  • Administrative support work, office practices and administrative procedures experience is a plus
  • Highly motivated with excellent organizational and interpersonal skills
  • Basic knowledge of MS Office – especially, Word, Excel, Outlook, and Adobe
  • Tech savvy with the ability and desire to embrace necessary software applications to learn new computer programs
  • Strong written and verbal communication skills
  • Knowledgeable of business grammar and basic proofreading skills
  • Professional demeanor and appearance necessary at all times
  • Demonstrated client focus experience interacting with senior level executives
  • Superior organizational and follow-through skills with strong attention given to details and deadlines
  • Ability to operate with a sense of urgency
  • Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
  • Proven ability to work in a high-volume, fast-paced, deadline driven environment and handle multiple projects while prioritizing, planning, and organizing projects simultaneously
  • Flexibility to change direction frequently between tasks and between different clients
  • Capability to work in a fast-paced environment and meet deadlines
  • Demonstrated team player with a flexible personality and positive attitude
  • Open to constructive feedback and on-going self-improvement
  • Flexibility to work additional hours during peak periods of the year
  • Reliable and dependable

After reviewing this job posting, are you hesitating to apply because you don’t meet every single requirement? Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply.   

You may be just the right candidate for this or one of our other roles.

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.  For more information, please see Equal Employment Opportunity Posters  

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@cohnreznick.com  Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.    

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.  

#LI-SW1 #CB


This opportunity is closed to applications.