Office Services Coordinator

As CohnReznick grows, so do our career opportunities. As one of the nation’s top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do!   

We currently have an exciting career opportunity for an Administrative Office Services Coordinator to join the team in our New York office. This position requires daily, on-site presence in the New York Office, with occasional remote days depending on the office schedule.

WHY COHNREZNICK?  

• Work-Life Blend:Our team members accrue up to 30 days of PTO depending on their level & take advantage of 17 paid holidays including two weeks off a year when all CR Team members take time off together (July 4th week and Thanksgiving week).  
• Parental Leave: Ourexpanded leave is up to 8 weeks following the birth or placement of a child.  
• Flexibility:Our team members have options of being fully virtual, hybrid or in the office based on theirs and the business needs. All full time or part time CR team members are offered a home office stipend upon onboarding to help them get setup at home.   
• Diversity & Inclusion:Whether it’s through participation in our Employee Resource Groups such as CR Blac, CR PRIDE, WomenCAN, VMA, CR Green, Raza or AAPI or through CR Cares, our team members give back to the communities they live and work in.   
• Total Rewards: We offer a competitive annualcompensation, annual discretionary performance bonus, referral & client bonuses, spot bonus opportunities, 401k match with profit sharing contributions and incentive and support towards achieving the CPA licensure.   
• Learning & Development:Our team members have access to learning opportunities focusing on technical, leadership, and success skills that support their growth and career advancement, not to mention the necessary resources to meet their compliance needs.   
• Wellness resources: Our virtual care programs such as Headspace, Spring Health, Prevention Cloud, and Peerfit help support our team members’ mental and physical well-being.   
• Performance Coach:Each CR Team member is aligned to a Performance Coach who will support them in establishing their goals and provide guidance and support along their career path of choice.  
• The CR Friend: Your CR Friend will serve as a familiar face when you first join the firm and is someone you can always reach out to. 

YOUR ROLE.   

Responsibilities include but not limited to:  

• Coordinating meetings and events, including sending communications to confirm logistics with the rest of the Administrative Services team.
• Completing new hire onboarding tasks such as disseminating Office Services welcome letters, entering new hires into security, providing access cards, and setting up new hire Seamless accounts.
• Entering outgoing work orders into the building security system.
• Monitoring incoming Office Services work orders and responding to questions/requests for service.
• Maintaining daily communication with the team via email, phone, and face-to-face contact. Reading and responding to all emails in a timely manner and follow up as needed.
• Assisting with processing all employee expense reports, including analyzing time and expenses and helping to enforce company policies.
• Coding invoices in Palette for payment processes to Finance.
• Processing daily check deposits.
• Acting as back-up for the Receptionist.
• Providing general administrative support for on-going projects and other essential tasks, as needed.
  
  

YOUR EXPERIENCE.   

The successful candidate will have:  

• Minimum 4+ years in administrative support work, office practices and administrative procedures
• Mailroom management experience a plus
• Event planning experience a plus
• Highly motivated with excellent organizational and interpersonal skills
• Intermediate to advanced knowledge of MS Office – especially, Word, Excel, and Outlook
• Tech savvy with the ability and desire to embrace necessary software applications to learn new computer programs
• Strong written and verbal communication skills
• Knowledgeable of business grammar and basic proofreading skills
• Professional demeanor and appearance necessary at all times
• Demonstrated client focus experience interacting with senior level executives
• Superior organizational and follow-through skills with strong attention given to details and deadlines
• Ability to operate with a sense of urgency
• Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
• Proven ability to work in a high-volume, fast-paced, deadline driven environment and handle multiple projects while prioritizing, planning, and organizing projects simultaneously
• Flexibility to change direction frequently between tasks and between different clients
• Capability to work in a fast-paced environment and meet deadlines
• Demonstrated team player with a flexible personality and positive attitude!
• Open to constructive feedback and on-going self-improvement
• Flexibility to work additional hours during peak periods of the year
• Ability to lift 30+ lbs.

After reviewing this job posting, are you hesitating to apply because you don’t meet every single requirement? Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply.   

You may be just the right candidate for this or one of our other roles. 

In New York City, the salary range for an Administrative Office Services Assistant is $45,000 to $55,000.  Salary is one component of the CohnReznick total rewards package, which includes a discretionary performance bonus, generous paid time off, expanded and inclusive parental benefits, and access to best-in-class learning and development platforms, to name a few. To learn more about life at CohnReznick,  visit https://www.cohnreznick.com/lifeatcohnreznick. 

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.  For more information, please see Equal Employment Opportunity Posters  

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@cohnreznick.com  Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.  

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.  

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